Privacy Policy
Effective Date: January 1, 2025
This Privacy Policy outlines how Inventive Minds Child, Youth and Family Support Centre ("Inventive Minds Academy") collects, uses, stores, and protects your personal information when you use our website or engage with our services. By accessing our website or enrolling your child in our programs, you consent to the practices described in this policy.
Inventive Minds Academy is a not-for-profit organization licensed under the Ontario Ministry of Education. We do not sell personal information and do not use your data for advertising purposes. All information collected is used solely to deliver and improve our childcare, education, and family support services.
1. Information We Collect
We may collect the following types of information:
- Personal information such as name, email address, and phone number
- Information submitted through our contact and enrollment forms
- Details about your child including age, medical history, allergies, and developmental needs as voluntarily provided during the enrollment process
- Emergency contact information for enrolled children
- Usage data such as pages visited and actions taken on our website
- Device and browser information for analytics and performance purposes
2. How We Use Your Information
We use collected information to:
- Process enrollment applications and respond to tour and consultation requests
- Deliver childcare, educational, and family support services to enrolled children and families
- Create and maintain individualized care plans for children with medical or developmental needs
- Communicate program updates, schedules, and relevant information to enrolled families
- Improve the performance and usability of our website
- Comply with applicable Ontario Ministry of Education requirements and the Childcare and Early Years Act (CCEYA)
3. Children's Privacy and Confidentiality
Information pertaining to enrolled children is collected only with the explicit consent of a parent or legal guardian. All child-related information is handled with the highest standard of confidentiality and used solely in the context of delivering care and educational services.
Daily reports, portfolios, and developmental records are shared only with the child's authorized parent or guardian. Such information is never disclosed to third parties without explicit consent, except as required by law including mandatory reporting obligations under Ontario legislation.
4. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to analyze usage patterns and improve user experience. We do not use tracking technologies for advertising purposes. You may disable cookies through your browser settings without affecting your ability to use our website.
5. Sharing of Information
We do not sell your personal information. We may share your data only in the following limited circumstances:
- With educators and staff at Inventive Minds Academy involved in delivering care and education to your child
- With trusted third-party vendors supporting our operations such as website hosting and analytics
- With the Ontario Ministry of Education or other regulatory bodies as required by the CCEYA or applicable law
- With emergency services or medical professionals in the event of a health or safety emergency involving your child
- With courts or child protection authorities where mandatory reporting obligations apply
6. Data Security
We implement appropriate technical and organizational security measures to protect your personal information. All data transmitted through our website is encrypted. While no system is entirely secure, we follow industry best practices to minimize risk and protect the confidentiality of all family and child records.
7. Your Rights
Under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Ontario legislation, you have the right to:
- Access the personal information we hold about you and your child
- Request corrections to inaccurate or incomplete information
- Withdraw consent for non-essential uses of your data
- Request deletion of your personal information subject to legal retention requirements
8. Retention of Information
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable law. Child and family records are retained in accordance with Ontario Ministry of Education guidelines and professional standards applicable to licensed childcare providers.
9. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable legislation. Updates will be posted to this page with a revised effective date. We encourage you to review this policy periodically.
10. Contact
If you have questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us:
📧 ventivekidz.com
📞 905-886-5437
📍 7751 Yonge Street, Thornhill, Ontario L4J 1W2